Administrative Officer for the EMBO Long-Term Fellowship Programme

EMBO - European Molecular Biology Organization

Heidelberg, Germany

Staff Category: Staff Member
Contract Duration: 3 years
Grading: 4, 5 or 6, depending on experience and qualifications
Closing Date: 4 January 2013
Reference number: EMBO_00022

Job Description

EMBO stands for excellence in the life sciences. We enable the best science by supporting talented researchers, stimulating scientific exchange and advancing policies for a world-class European research environment. About EMBO Fellowships: EMBO Fellowships are highly regarded by the scientific community and each year the EMBO Long-Term Fellowship Programme supports more than 200 postdoctoral researchers throughout Europe and worldwide.
EMBO is seeking an experienced administrative officer for the EMBO Long-Term Fellowship Programme. The Administrative Officer is responsible for providing a wide range of administrative support to all current EMBO Fellows and for processing applications at two annual deadlines.
Specific responsibilities:

• Provide first point of contact and ongoing support for applicants and EMBO fellows;
• Process applications and administer the entire evaluation process;
• Deal with a large amount of enquiries from applicants, fellows and scientists;
• Organize, prepare documentation and take minutes for committee meetings;
• Collate statistical information and create reports as required;
• Organize meetings for fellows, both locally and internationally;
• Curate and administer the in-house fellowship database;
• Assist the Programme Manager with related duties.

Qualifications and Experience

The successful candidate will

• have relevant administrative experience, ideally in research administration;
• have strong interpersonal and communication skills;
• have an excellent command of written and spoken English;
• be highly organized and able to prioritize and multi-task effectively;
• remain calm in all situations and be able to work to strict deadlines;
• have a sound working knowledge of current office software;
• have the ability to work both independently and as part of a team;
• be prepared to work overtime and travel if required;
• strive for high quality of work and be aware of the aims and standards of the organization.

A university degree as well as experience of working in a service-minded environment, preferably international and/or scientific, are desirable.

Application Instructions

Please apply online through www.embl.org/jobs.

Additional Information

EMBO is an inclusive, equal opportunity employer offering attractive conditions and benefits appropriate to an international research organisation.
Please note that appointments on fixed term contracts can be renewed, depending on circumstances at the time of the review.