Thursday, 21 May 2015
Part Time Office Administration Intern (Paid Position) Norwegian Refugee Council Europe
The Norwegian Refugee Council (NRC) is a non-governmental, humanitarian organization which provides assistance and protection to people affected by displacement due to conflict. NRC is headquartered in Oslo, Norway, has operations in 25 countries and representation offices in Addis Ababa, Brussels, Dubai and Geneva.
NRC Europe was established in 2005 in order to strengthen the existing relationship between the European Union (EU) and NRC. Since then, the NRC Europe’s team has grown and is now made up of 10 staff. NRC Europe’s main role is to support NRC, both headquarters and country programmes, in its collaboration with the EU institutions by focusing on fundraising and advocacy activities.
office administration tasks including accounting support, procurement, archiving and logistics arrangements.
KEY WORKING RELATIONSHIPS
The Office Administration Intern will report to the NRC Director, working closely with the Administrative and Finance Officer.
Main responsibilities related to Office Administration:
Provide support in processing of invoices and encoding bank payments
Select and book appropriate venues and services
Ensure compliance with regulations for procurement and record-keeping
Assist with facility management matters, including liaison with the building manager
Order and manage office supplies and equipment
Provide support in the administration of meetings and events
Provide support with management of travel for the office
Handle travel management for the office
Assist in Implementation of system for recording of fixed assets
Ensure adequate archiving of documents and data
Provide support with management of the internal annual and sick leave registry system
Act proactively and seek continuous improvement in processes and procedures
Welcome all visitors
Provide support with management of postal, telephone, reception and general office-wide administration activities
Other tasks as needed
Assist with any other relevant duties assigned by the Director, as and when required
Multi-tasking and ability to juggle and prioritise diverse tasks
Strong knowledge of Microsoft Office programs
Ability to take initiative and solve problems
Proven communication skills, with cultural sensitivity
Fluency in English, both written and verbal, and a working knowledge of French and/or Dutch
PROFESSIONAL AND EDUCATIONAL BACKGROUND
High School Diploma and relevant further education
A professional demeanour
Strong attention to detail
Ability to work independently and with limited supervision
Enthusiastic, highly motivated and able to take initiative
Excellent written and verbal communication skills
Comfortable in a multicultural professional and/or NGO environment
Demonstrable team-working skills
Ability to meet deadlines and ensure delivery of tasks
Interest in humanitarian issues
Flexibility – and it helps if you have a sense of humour
HOW TO APPLY
CV and Cover letter should be send to firstname.lastname@example.org with “Application Administration Intern” as subject.
Half time paid internship as per the Belgian “Social immersion professional contract”, with meal cheques and transport allowance included.
Only candidates allowed to work in Belgium will be considered. The internship will begin on or around 15 June 2015 for approximately 6 months.
DEADLINE FOR APPLICATION: Wednesday 10 June 2015