Traineeship - Administrative Assistant ABIS - The Academy of Business in Society

ABIS – The Academy of Business in Society is a global network of over 100 Corporates and Business Schools, who strive to create a culture of responsible business and business education through this community.

The Administrative Assistant works in direct collaboration with the Manager Operations as part of the executive team, which is lead by the Managing Director to provide support in all administrative functions in the areas of Finance, HR, Office management and Governance.

The selected candidate will work in a stimulating international environment, with numerous opportunities for personal development and to diversify his/her position within the organisation in the future.

Main responsibilities and activities:

Produce budget reports and projections for income and costs and update database with relevant financial information

Liaise with Accounting Services to issue and track membership invoices, monitor and record expenditure as well as process external requests for payment

Greet visitors, screen phone calls and manage incoming and outgoing post and email

Coordinate travel and accommodation arrangements

Organise diaries and support in-house and external meetings and events

Assist the line manager to liaise with external work-related agencies

Prepare and distribute documents for meetings, take minutes and keep notes

Carry out background research and present findings

Produce administrative documents, organise and store paperwork

Order, dispense, and maintain general office supplies and equipment

Maintain the condition of the office and arrange necessary repairs

Attributes and skills:

Excellent English and French communications skills, written and verbal

Integrity and confidentiality

Good organisational skills

Great time management

Proficiency with IT and various computer packages like Microsoft Office

Accuracy and attention to detail

Ability work under pressure

Bright and positive attitude

Qualifications:

Certificate or diploma preferred on secretarial or administrative subjects

Please address the application letter (max. 1 page) and curriculum vitae to Ruben Duraes ruben.duraes@abis-global.org (mail subject: Application Administrative Assistant).

Closing date: 17th April 2015 COB. Interviews will be held week commencing 20 April.

Expected starting date: As soon as possible