Wednesday 10 April 2013

5-month Internship Contract Administrative Assistant

Qualifications

Minimum 3 or 4 years study after secondary school (Bachelier)

Knowledge and attributes

  • Aptitude for learning;
  • Ability to multi task & prioritise;
  • Good language (English is the working language) & communication skills;
  • Good organisational ability;
  • Clear methodical approach;
  • Good record keeping;
  • Good people skills;
  • Motivation to carry out routine tasks without prompting;
  • Willingness to help out with tasks outside general job description;
  • Ability to approach others for assistance, and to check when in doubt;
  • Good working knowledge of MS Office software – (word, excel, power point) and Internet.

Responsibilities

Clerical assistance

  • Organise travel requirements for OGP staff as required;
  • Assist Office Manager whenever there is excess workload;
  • Organise teleconferences as required;
  • Help with mailings;
  • Take charge of meeting room reservations;
  • Handle meeting logistics and order lunches for all in house meetings, including taxis after meeting;
  • Organise conference rooms for in house meetings;
  • Arrange couriers;
  • Handle incoming and outgoing post;
  • Keeping data base up-to-date.

Reception

  • Greet visitors and inform host that guest has arrived;
  • Answer telephones and redirect calls to OGP.

Office/kitchen supplies

  • Maintain stock levels of office stationery;
  • Maintain kitchen supplies for meetings.

Organisation

  • Reports to the Office Manager of OGP.
Please apply by sending a short letter and your CV to jobs@ogp.be.
This position is starting ASAP and will run until the end September.

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