Part Time Office Administration Intern (Paid Position) Norwegian Refugee Council Europe

BACKGROUND

The Norwegian Refugee Council (NRC) is a non-governmental, humanitarian organization which provides assistance and protection to people affected by displacement due to conflict. NRC is headquartered in Oslo, Norway, has operations in 25 countries and representation offices in Addis Ababa, Brussels, Dubai and Geneva.

NRC Europe was established in 2005 in order to strengthen the existing relationship between the European Union (EU) and NRC. Since then, the NRC Europe’s team has grown and is now made up of 10 staff. NRC Europe’s main role is to support NRC, both headquarters and country programmes, in its collaboration with the EU institutions by focusing on fundraising and advocacy activities.

JOB PURPOSE

office administration tasks including accounting support, procurement, archiving and logistics arrangements.

KEY WORKING RELATIONSHIPS

The Office Administration Intern will report to the NRC Director, working closely with the Administrative and Finance Officer.

Main responsibilities related to Office Administration:

Provide support in processing of invoices and encoding bank payments

Select and book appropriate venues and services

Ensure compliance with regulations for procurement and record-keeping

Assist with facility management matters, including liaison with the building manager

Order and manage office supplies and equipment

Provide support in the administration of meetings and events

Provide support with management of travel for the office

Handle travel management for the office

Assist in Implementation of system for recording of fixed assets

Ensure adequate archiving of documents and data

Provide support with management of the internal annual and sick leave registry system

Act proactively and seek continuous improvement in processes and procedures

Welcome all visitors

Provide support with management of postal, telephone, reception and general office-wide administration activities

Other tasks as needed

Other duties

Assist with any other relevant duties assigned by the Director, as and when required

PROFILE

ESSENTIAL SKILLS

Multi-tasking and ability to juggle and prioritise diverse tasks

Strong knowledge of Microsoft Office programs

Ability to take initiative and solve problems

Proven communication skills, with cultural sensitivity

Fluency in English, both written and verbal, and a working knowledge of French and/or Dutch

PROFESSIONAL AND EDUCATIONAL BACKGROUND

High School Diploma and relevant further education

PERSONAL QUALITIES

A professional demeanour

Strong attention to detail

Ability to work independently and with limited supervision

Enthusiastic, highly motivated and able to take initiative

Excellent written and verbal communication skills

Comfortable in a multicultural professional and/or NGO environment

Demonstrable team-working skills

Ability to meet deadlines and ensure delivery of tasks

Interest in humanitarian issues

Flexibility – and it helps if you have a sense of humour

HOW TO APPLY

CV and Cover letter should be send to lucy.johnson@nrc.no with “Application Administration Intern” as subject.

Half time paid internship as per the Belgian “Social immersion professional contract”, with meal cheques and transport allowance included.

Only candidates allowed to work in Belgium will be considered. The internship will begin on or around 15 June 2015 for approximately 6 months.

DEADLINE FOR APPLICATION: Wednesday 10 June 2015