5-month Internship Contract Administrative Assistant

Qualifications

Minimum 3 or 4 years study after secondary school (Bachelier)

Knowledge and attributes

• Aptitude for learning;
• Ability to multi task & prioritise;
• Good language (English is the working language) & communication skills;
• Good organisational ability;
• Clear methodical approach;
• Good record keeping;
• Good people skills;
• Motivation to carry out routine tasks without prompting;
• Willingness to help out with tasks outside general job description;
• Ability to approach others for assistance, and to check when in doubt;
• Good working knowledge of MS Office software – (word, excel, power point) and Internet.

Responsibilities

Clerical assistance

• Organise travel requirements for OGP staff as required;
• Assist Office Manager whenever there is excess workload;
• Organise teleconferences as required;
• Help with mailings;
• Take charge of meeting room reservations;
• Handle meeting logistics and order lunches for all in house meetings, including taxis after meeting;
• Organise conference rooms for in house meetings;
• Arrange couriers;
• Handle incoming and outgoing post;
• Keeping data base up-to-date.

Reception

• Greet visitors and inform host that guest has arrived;
• Answer telephones and redirect calls to OGP.

Office/kitchen supplies

• Maintain stock levels of office stationery;
• Maintain kitchen supplies for meetings.

Organisation

• Reports to the Office Manager of OGP.

Please apply by sending a short letter and your CV to jobs@ogp.be.
This position is starting ASAP and will run until the end September.